Digitization Service

Digitization has revolutionized every part of our lives, making information available with an ease which was even conceived of a generation ago. It’s mind boggling to think about all the ways that digitization makes our lives easier and the sheer amount of information and knowledge the process brings us.

Digitization is the representation of a document, an image or a signal by a set of its points, commonly called samples. Music is a signal that can be digitized and transferred to a CD, photographs and images can be digitized and presented on the internet or paper and documents can be digitized and stored, too.

When digitizing data, the information is converted to binary code, which consists of the numbers 1 and 0. These two numbers are called bits and the combinations of the numbers that make up a piece of information are called a byte. When we see a piece of digitized information in its basic form, before it’s been applied to its intended media, it looks like an endless and confusing series of 1’s and 0’s but to a computer it makes perfect sense!

You probably have a favorite hat with a logo on it. Did you know that it was most likely made by an embroidery machine that was equipped with digitizing software tools? You probably paid less than $10 for that hat but without digitizing software, its cost would be much greater because of hours of labor involved. Digitization saves time, money and materials.

Digitization has been a boon to record keeping, too. Offices that have switched to digitizing their records find that they may have an entire room or two for use. What used to take up valuable space can now be stored on compact discs, taking up part of a bookshelf instead of an entire wall! Doctors who have switched to digital record keeping now find that they can add an exam room and an office in the space that used to be packed with shelving systems holding thousands of pounds of folders full of paper.

Scanning is also a form of digitization. We usually think of scanning as making a JPG or Bitmap of a photograph but the process is now being used routinely by magazines, newspapers and other publications to get crisp, clear reproductions of documents as well as photos and artwork. This form of digitization produces a perfect copy every time, a very important aspect of publishing. In business, paper records are usually kept for a certain period of time then scanned and stored digitally in order to save time and space. It is much easier to search information that has been digitized by scanning then it is to go through reams of paper hoping to find a certain document.

Scanning is also now used to create digital photo albums. Damaged photos can also be “repaired” by scanning and using a photoshop program, something many are taking advantage of now with their treasured family heirlooms. That sepia photograph of your great-great-grandparents need not deteriorate further when you take advantage of digitization!

India is becoming one of the technology capitols of the world. In recent decades, India has build colleges of technology and attracted some of the best and most successful students from around the globe. The best and brightest often seek their education in that country not only because of the reasonable tuition but the competency of the instructors and the hands-on experience they gain.

Digitization is the ideal way to compress and store information but it can be very labor intensive. Rather than spend your resources on the time, money and labor it takes to do your own digitization, you can assign that particular part of your project to a firm in India and concentrate your resource on higher profit margin tasks.

One of the many advantages to outsourcing to India is the superb customer service the country is known for. Should you have any problems, questions, changes in deadlines or procedures, you will find that you are dealing with cooperative and considerate people. Your orders will be carried out efficiently and immediately, without questioning your judgment or motives. These days may customer service representatives are largely ignorant of the companies they are serving; when dealing with India you will always be able to deal with a person on the other end that knows the business they are serving. They will provide you the service and information you need to be sure your project is completed to your specifications and in a timely manner.

Naturally, you want to choose a firm that specializes in the type of digitization you need. If your architectural drawings need to be digitized, you’ll find many firms that can perform the work expertly. Should you have questions or need to consult on a particular phase of the project, you’ll find that you’re not routed to a receptionist or a general email box; you will be able to speak with or exchange email with a person highly qualified in that field that understands exactly what you want. This quality customer service is driving more and more business to India and as business increases, so does India’s competence and quality.

You will not only save on production costs when you outsource your digitization to India, there are several other advantages as well. It is rare that a project will go from inception to completion without changes or modifications, and when you outsource your project these changes will be done in a timely and cost effective manner. With their technological advances and attention to detail, the resolution will be higher than scanned drawings or documents. Indian firms take pride in having the latest equipment available to serve your needs.

When you choose a firm in India to do your digitization work you’ll get high quality, precise conversion from paper to digital format. Whether you need to digitize symbols, text, terrain maps, schematics, engineering or architectural drawings, outsourcing the work to India is a smart idea. You’ll save on operating costs, reduce your overhead, be able to make better use of your resources and ultimately increase your profit margin.

Digitization and scanning are two very different processes.  While scanning essentially takes a picture of a document and makes it available on a disc for storage or for printing, digitization stores the information contained in a document, picture or a sound file and makes it available in any type format of your choosing.

With this in mind you will need to plan your project for the type of service that you need, especially if you are planning to engage a provider to do the job for you.  Some companies charge for their time and materials while others charge per item plus materials.  The more organized you are, the quicker the project will be done and the less it might cost you.

What kind of materials to you need to archive?  Many libraries and individuals are choosing to convert their obsolete recordings to digitized sound files.  You might think that they would want to just buy a CD but many old vinyl records have not been converted to that format.  There are some very rare, priceless recordings being preserved through digitization and if you have some you may want to do the same thing.  Organizing the material, cataloging it and making a list of priorities will help your service provider to do exactly what you wish in the shortest possible time.

Newspapers are using scanning and digitization more and more in order to not only maintain accurate archives but to publish their information on their websites.  In many cases, they outsource the work to providers that have high volume scanners.  These commercial machines can turn the pages automatically and scan up to 2400 pages per hour!  The latest machines are even used for fragile materials such as books or magazines that are one hundred years old or even older.  Believe it or not, the machine is gentler with fragile pages than the human hand could ever be!

Scanning and digitizing are good options if you want to preserve or share corporate archives, government records and documentation, library collections, or fragile books and documents.  Not only do these processes significantly reduce storage space—an entire room of books can be reduced to the space on one bookshelf—they provide a means to share the material with large groups of interested patrons or subscribers.

If you want to safely archive material that is written in a different language, you needn’t worry because machines are made that recognize 15 left the right languages and 5 right to left languages!  That means if you want to preserve a precious antique document that is written in Hebrew or another Middle Eastern Language, you can take advantage of scanning in preserving that document.

Another advantage of digitization is the ability to search for an item electronically.  Rather than scan through tables of contents in a book or newspaper, you can do a quick electronic search and find what you are looking for in seconds.  This is particularly important for researchers, students and corporations.  Imagine being able to instantly find a destination of a map or a certain sector of an architectural drawing!  Scanning and digitization more than pay for themselves in terms of man hours as well as aggravation.